This is the third of a three-level series. The Affordable Housing Compliance Specialist 3 maintains and ensures compliance with all affordable housing program operations and required quarterly and annual reports. This position is responsible for managing and maintaining an affordable housing portfolio through Cascade Management, Inc. policies and procedures in regards to Fair Housing, tenant selection, and regulatory procedures. This position solves the most difficult compliance issues having broad potential impact. This position has the discretion to decide sanctions and instances of non-compliance not clearly defined in policy or regulation. The difficulties of regulatory issues, involvement in compliance program coordination or policy development distinguish this class form the Compliance Specialist 1 & 2. In addition, this position also supports the Compliance Manager on a variety of tasks and projects in addition to their typical portfolio workload.
Essential Duties and Responsibilities:
Portfolio Size: LIHTC: 1400-1500 HUD: 1100 RD: 900-1100
1. Manage and maintain assigned affordable housing portfolio including: tenant file reviews, audits, onsite file reviews, track and complete certifications, transmit property rental assistance into MINC/TRACS programs, and input tenant certifications into Property Management Software.
2. Give technical advice to managers, staff or outside organizations on program regulations or guidelines.
3. Partners with Compliance Manager and Development Department to design, develop, identify and provide compliance training for employees and client groups on policy, procedures and regulations. In addition to making presentations orally and in writing to explain policy and procedures.
4. Establish and maintain effective working relationships with people from varying backgrounds, roles and departments.
5. Mentor, train and assess the Compliance 2 position employees.
6. Assist the Compliance Manager in correcting regulatory staff deficiencies in work performance.
7. Track certification corrections; research and answer Fair Housing/Equal Opportunity questions brought forth by property or tenant.
8. Perform support tasks with the Compliance Manager on standards, procedures, goals, objectives and action plans. In addition to supporting the Compliance Manager you will need to identify areas of weakness, non-compliance and necessary changes due to the legislation.
9. Review program records for compliance to policy, rules, or other requirements.
10. Research laws, case precedents, and legislative intent to recommend policy direction and guide others to compliance.
11. Act as liaison with clients and agencies regarding affordable compliance operations and regulations to ensure program compliance, and to consult with regulated entities to identify problem areas and improve conditions.
12. Provide support and answer day to day questions regarding appropriate program compliance certification, outstanding issues and correct policy and procedures to Community Managers and Assistant Community Managers.
13. Notify Community Managers and Portfolio Managers on a monthly basis regarding certification status in a timely manner.
14. Interpret and dispense all new affordable housing program publications, policies, and procedures.
15. Maintain, establish and/or submit all quarterly and annual reporting due on all assigned properties, in a timely manner to the Compliance Manager, Property Manager or agency.
16. Ability to hold and manage coordinator title for HUD EIV submission system.
17. Collect property data to create and fulfil project specific coversheets for Boston Post set up.
18. Uphold Cascade Managements Service Culture in all forms of communication or interactions to create a positive and productive work environment. (Friendly, Helpful, Knowledgeable, Respectful and Responsive)
19. Regular and reliable attendance during scheduled hours
20. Perform other duties as assigned.
*Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Education Associate's degree (A. A.), Business related degree or equivalent from a two-year college or technical school; or 5+ years related experience and/or training; or equivalent combination of education and experience for a total of 5+ years.
Travel Requirements
Up to 50% of the time
Certificates, Licenses, and Registrations Valid Driver's License and insurance is required.
Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
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