Job Description

Job Description

Job Description

Essential Job Functions: (what will the candidate do on the job)

• Responsibilities include reviewing, verifying and analyzing data for consistency with financial and program objectives. The position will perform extensive reviews to verify accuracy of financial transactions. The analyst will monitor the use and rate of expenditures of budgeted funds through continuing dialogue with management and administrative staff, review of documentation and examination of records. The analyst will assist in keeping the IJC up to date by the study, analysis and interpretation of Department of State and U.S. government statutes, and rules and regulations to assist with IJC plans and priorities to ensure consistency with program objectives. The analyst will review the Department of State financial systems for the IJC on a regular basis and immediately report back to the U.S. Section Secretary of any irregularities or anti-deficiency matters. The analyst will reconcile the IJC’s financial information to the DOS financial system(s) to ensure accurate and consistent reporting, advising the U.S. Section Secretary of any discrepancies. Analyst will provide timely, accurate funding status reports to the U.S. Section Secretary and other IJC staff. Analyst will ensure that IJC managers are advised on funding amounts, types of funding available, the purposes for which the money in the budget may be used and the time frames within which the available budget funds must be used. Assists in the analysis and reporting of significant trends in the IJC’s budget obligations and or expenditures and other budget execution trends.

• The Junior Financial Management Analyst will assist the IJC with its budget formulation, budget presentation and budget execution, providing precise and accurate guidance on budget execution to staff and program managers. The analyst will provide assistance with preparing budgetary schedules, justifications, reports and information as requested by the IJC and the Office of the Comptroller and the Office of Management and Budget. The position will assist in preparing the budget submission in response to RM/BP requirements for the Department of State and for the Commission. Position will obtain the bureau planning technical guidance and technical input where appropriate from Commission technical staff (legal, engineering, scientific). The analyst assists in preparing detailed financial and outlay plans for the Commission working closely with senior management of the IJC on long range program planning to meet budgetary limitations. The position assists with the total accounting program of the Commission requiring the completion of necessary documents, details and forms to obligate, liquidate and adjust all funds. The total accounting program includes reviewing and analyzing weekly and monthly funds status reports, monthly status of obligations reports and quarterly accrued expenditure reports. Familiarity with GBI and Global Financial Management System (GFMS) is required. Position will run tailored GBI reports and prepare spreadsheets for keeping the IJC management up to date on status of budget execution.

• The Junior Financial Management Analyst will also assist in developing budget information on United States Section expenditures for the Great Lakes Regional Office (GLRO) in Windsor, Ontario. The GLRO is a binational office of the IJC that is funded by both governments pursuant to the U.S. – Canada Great Lakes Water Quality Agreement (GLWQA). Article 7, para 1(m) of the GLWQA requires the IJC to submit to the Parties, for their review and approval, an annual budget of anticipated expenses for carrying out its responsibilities under this Agreement. Both the United States and Canada seek funds to pay for half of the approved annual budget. Neither country is obligated to pay a larger amount than the other country. This position would assist the U.S. Section of the IJC in developing accurate accounting and budget charts reflecting the U.S. Section’s expenditures on the Great Lakes Regional Office for use in developing budget comparison information for public dissemination, and that is comparable with the Canadian Section of the IJC’s budget information on the Great Lakes Regional Office. The budget information will be used in the budget process and for use in the IJC’s annual activities report (a public facing document) and for dissemination to the U.S. Department of State Office of Canadian Affairs and Global Affairs Canada’s United States Transboundary Affairs Offices.

Skills: (what are the skills required for the role)

• Knowledge of financial management principles and accounting. Knowledge and experience in the review, verification and analysis of data for consistency with financial and program objectives. Knowledge of U.S. federal government financial management and budget laws and regulations to assist in the preparation of annual budget and budgetary schedules, justifications, reports and information as requested by the Office of the Comptroller and the Office of Management and Budget.

• Knowledge of financial resources and budget execution and reporting methods including best management procedures. Familiarity with Department of State budget and financial systems such as Budget Formulation and Planning System (BFPS), Integrated Budget Information System (IBIS), Global Financial Management System (GFMS) and Global Business Information (GBI). Ability to run reports, review and analyze weekly and monthly funds status reports, monthly status of obligations reports, and quarterly accrued expenditure reports, reports on funds status.

• Knowledge of methods to accurately record function and budget object codes in financial systems.

• Knowledge in the preparation of excel spreadsheets and experience reviewing financial data and information is required.

• Strong communications skills, both oral and written, are required.

Qualifications: (what are the required minimums for the position)

• A bachelor’s degree from an accredited college or university in any major field of study.

• At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Preferred Qualifications (not required):

• Prior U.S. government accounting and budget officer experience is preferred.

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