Job Description

We are seeking a dynamic and organized Purchasing Manager to join our growing team. This is a fantastic opportunity to step into a leadership role and be a key player in the company's expansion. The ideal candidate will have a strong ability to source materials, build and maintain relationships with vendors and clients, and manage purchasing operations.

Key Responsibilities :

• Research and source materials, negotiate prices, and ensure quality of products for government contracts.
• Establish and maintain strong relationships with vendors, both over the phone and in person.
• Ensure all work is completed exactly as per the specifications outlined in government contracts.
• Work closely with the rest of the team to ensure seamless operations and timely delivery of projects.
• Actively participate in the growth of the company and take on new responsibilities as the team expands.
• Create purchase orders by selecting the vendor, adding items or services, and specifying quantities and prices.
• Choose from existing inventory or create new items/services to include in the purchase order.
• Specify delivery dates and any special instructions related to the order.
• Ensure that the correct vendor information is selected and up to date.
• Include shipping addresses and shipping methods if necessary.
• Monitor inventory levels and ensure proper stock is available for fulfillment.
• Double-check purchase orders for accuracy before submitting them to vendors.
• Send purchase orders directly to vendors via email or print for physical delivery.
• Save purchase orders in QuickBooks for tracking and accounting purposes.
• Link purchase orders to bills upon receipt and track payments within QuickBooks.
• Keep track of purchase order status to ensure timely fulfillment and delivery.
• Generate price sheets for vendors, listing item descriptions, quantities, and unit costs, and update them as needed for easy reference and negotiations.

Key Qualifications :

• Strong relationship-building skills with both vendors and clients.
• A friendly, positive attitude with excellent communication skills.
• Exceptional organizational skills and proficiency with computer systems including Microsoft Office and QuickBooks.
• Experience working with government contracts is preferred.
• Ability to adapt and thrive in a fast-paced, high-pressure environment.
• Looking for a long-term career with opportunities to grow.

We offer a dynamic and growth-oriented environment where you can truly make an impact. As we continue to expand, we are looking for a dedicated Purchasing Manager who can grow with us and contribute to our success. If you are organized, motivated, and passionate about building lasting relationships, this could be the perfect role for you!

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